Privacy Policy

Last updated: Feb 2026 

Brandland is committed to protecting your privacy. This policy explains how we collect, use, and safeguard your personal information when you interact with our website, events, and services. 

Who we are 

Brandland is a membership organization for branding professionals in Norwich and surrounding areas. We are part of the University of East Anglia. You can contact us at brandland.norwich@gmail.com. 

What information we collect 

We may collect the following types of personal information: 

Information you provide directly: 

  • Name, email address, phone number 

  • Company or organization details 

  • Professional information (job title, industry, experience) 

  • Payment information (processed securely via third-party payment providers) 

  • Project details, images, and work samples (when submitting entries to awards or events) 

  • Communication preferences and feedback 

Information collected automatically: 

  • Website usage data (pages visited, time spent, referring sites) 

  • Device and browser information 

  • IP address and location data (anonymized where possible) 

We collect this information through our website, event registrations, membership sign-ups, awards submissions, email communications, and cookies. 

How we use your information 

We use your personal information to: 

  • Manage event registrations and awards submissions 

  • Communicate with you about Brandland activities, events, and opportunities 

  • Display shortlisted work at exhibitions and awards ceremonies 

  • Process payments and maintain financial records 

  • Improve our website, services, and member experience 

  • Send newsletters and updates (with your consent) 

  • Fulfill legal and regulatory obligations 

Legal basis for processing 

We process your personal data under the following lawful bases: 

  • Consent: When you sign up for communications or agree to specific uses of your data 

  • Contract: To fulfill our services as a membership organization or process awards entries 

  • Legitimate interests: To operate and improve Brandland's activities, provided this does not override your rights 

Who we share your information with 

We may share your information with: 

Service providers: 
Third-party platforms that help us deliver our services, including: 

  • Typeform (form submissions and surveys – data may be processed in the US/EU) 

  • Payment processors (Stripe, PayPal, or similar – for secure payment handling) 

  • Email marketing platforms (Mailchimp or similar - for newsletters and communications) 

  • Website hosting providers (Squarespace or similar) 

These providers are GDPR-compliant and process data on our behalf under strict data protection agreements. 

Judges and partners: 
For awards submissions, anonymized or attributed project information may be shared with judges and displayed publicly at exhibitions or on our website if shortlisted. 

Legal requirements: 
We may disclose information if required by law, regulation, or legal process. 

We do not sell, rent, or share your personal data with third parties for their marketing purposes. 

International data transfers 

Some of our service providers (such as Typeform) may process data outside the UK/EU, including in the United States. When this happens, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or certification under the EU-US Data Privacy Framework, to protect your information in accordance with GDPR. 

How long we keep your information 

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy: 

  • Event and awards data: Retained for 2-3 years for administration, archival, and future reference purposes 

  • Financial records: Retained for [6-7 years] to comply with tax and accounting regulations 

  • Marketing communications: Retained until you unsubscribe or withdraw consent 

You can request deletion of your data at any time, subject to legal or contractual obligations. 

Your rights 

Under data protection law, you have the right to: 

  • Access your personal data and receive a copy 

  • Correct inaccurate or incomplete information 

  • Delete your data (subject to legal or contractual requirements) 

  • Restrict or object to certain processing activities 

  • Withdraw consent at any time (where processing is based on consent) 

  • Data portability – receive your data in a structured, commonly used format 

  • Lodge a complaint with the Information Commissioner's Office (ICO) if you believe your rights have been violated 

To exercise any of these rights, please contact us at brandland.norwich@gmail.com. 

Cookies 

Our website uses cookies to improve your experience and analyze site usage. You can control cookie preferences through your browser settings. 

Security 

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, loss, misuse, or disclosure. However, no system is completely secure, and we cannot guarantee absolute security. 

Changes to this policy 

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes via email or a notice on our website. The "last updated" date at the top of this page indicates when the policy was last revised. 

Contact us 

If you have any questions, concerns, or requests regarding this privacy policy or how we handle your personal data, please contact us: 

Email: brandland.norwich@gmail.com